Recruitment Portal
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Bookkeeper / Project Manager
Bookkeeper / Office Assistant
Bookkeeper and General Office Assistant
Flexible, can be combined with the customer care position for full-time
Job Summary: Position includes AR/AP clerical, bookkeeping, project management, relief for front-desk/customer care.
Responsibilities:
- Provides general office assistance including phone, mail, ticket and email support
- Provides simple estimates
- Communicates complex estimates
- Monitors job progress and schedules
- Monitors orders and information requests and communicates with vendors, clients or staff as required.
- Converts estimates to invoices
- Ensures invoices are ready before client arrives to pickup up job or job is shipped.
- Enters vendor invoices into accounting programs
- Enters client payments into CRM. Assists with Interact/Visa/Mastercard transactions
- Prepares deposits
- Reports or follows-up on outstanding invoices
- Compiles any needed reports
- Assists with incoming and outgoing correspondence
- Maintains an organized filing system
- Assists in research
- Orders office supplies
- Reconciles accounts
- Keeps track of book inventory
- Conducts herself/himself in a professional manner at all times.
- Communication skills
- Computer skills
- Administrative skills
- Understanding of general accounting principles
- Excellent organizational skills
- Positive attitude
- Clear telephone and personal manner
- Interest in publishing, books and art
- Assertive, yet not abrasive. Engendering confidence.
Job Requirements:
- Post secondary training in bookkeeping and/or previous office experience required.
- Self starter able to work with minimal supervision
- Heart for publishing and creative work
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Bindery and General Help
Bindery operator
Bindery Operator
Job Summary: Operate bindery equipment to process finished printed products.. Includes handwork and parcel shipping. 20-30 hours / wk
Production Responsibilities:
Machine set up and operation:
- Set up and fine tuning of equipment to insure quality and efficiency
- Inspect working parts and be able to recognize those that need replacement
- Constantly monitor quality of finished product
- Be responsible for general maintenance and lubrication of machines
Assist with housekeeping and other general help
Performs job in a manner that protects the health and safety of all employees.
Maintain production charts and records
Job Qualifications:
- Mechanical skills
- Communication skills
- Computer skills
- Administration skills
Job Requirements/Qualifications:
- General bindery experience preferred
- High attention to detail and a craftsman attitude
- Manual dexterity for hand work
- General mechanical understanding.
- Ability to cooperate and communicate with co-workers and supervisors
- Update computerized project records
- Frequent turning, bending, lifting, and standing
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Customer Care / Marketing Assistant
Customer Service / Marketing Assistant
Customer Service / Marketing Assistant
Job Summary: Position includes front-desk, inquiry follow-up, and assistance with project management, and bookstore operations. This can also be a 20-30hr commitment.
Responsibilities:
As the front-desk person:
- Greets clients and answers the phone in a polite and pleasant manner
- Answers queries or directs them to the appropriate staff member
- Ensures that the reception area and meeting room are kept clean and orderly
- Provides general office assistance including phone, mail, ticket and email support
- Assists clients with book sales and other small orders
- Provides excellent customer service and support
- Calls clients on job completion to coordinate delivery.
- Ensures invoices are ready before client arrives to pickup up job or job is shipped.
- Does follow-up calls to clients to ensure quality and customer service goals are met and exceeded.
- Assists with Interact/Visa/Mastercard transactions
- Other duties as required to keep a neat and active first entry experience for our clients and support for the rest of the team.
As a sales assistant,
- Assists with arranging and confirming appointments.
- Provides simple estimates
- Communicates complex estimates
- Assists with correspondence and followup communication.
- Monitors orders and information requests and communicates with clients or staff as required. (Is that estimate out yet).
- Assists with book marketing
- Maintains client and prospect lists
- Assists with planning and implementation of marketing and sales plans
As the support person
- Keeps track of book inventory
- Does corrections in Word and Publisher and is the main person on MicroSoft programs.
- Compiles any needed reports
- Assists with incoming and outgoing correspondence
- Maintains an organized filing system
- Attends and records minutes for staff meetings
- Distributes minutes of staff meetings
- Assists in research
- Assists with calendar and appointments
- Orders office supplies
Conducts herself/himself in a professional manner at all times.
Job Qualifications:
- Communication skills
- Computer skills
- Administration skills
- Excellent organizational skills
- Clear telephone and personal manner
- Positive attitude
- Proofreading and English skills
- Interest in publishing, books and art
- Assertive, yet not abrasive. Engendering confidence.
- Proserve or other sales or customer service training
- Post secondary training in marketing, general office procedures and/or previous office experience preferred.
- Self starter able to work with minimal supervision
- Excellent written and oral English skills