Bookkeeper / Project Manager

Bookkeeper / Office Assistant

Bookkeeper and General Office Assistant
Flexible, can be combined with the customer care position for full-time

Job Summary: Position includes AR/AP clerical, bookkeeping, project management, relief for front-desk/customer care.   

Responsibilities:

  • Provides general office assistance including phone, mail, ticket and email support
  • Provides simple estimates
  • Communicates complex estimates
  • Monitors job progress and schedules
  • Monitors orders and information requests and communicates with vendors, clients or staff as required.
  • Converts estimates to invoices
  • Ensures invoices are ready before client arrives to pickup up job or job is shipped.
  • Enters vendor invoices into accounting programs
  • Enters client payments into CRM. Assists with Interact/Visa/Mastercard transactions
  • Prepares deposits
  • Reports or follows-up on outstanding invoices
  • Compiles any needed reports
  • Assists with incoming and outgoing correspondence
  • Maintains an organized filing system
  • Assists in research
  • Orders office supplies
  • Reconciles accounts
  • Keeps track of book inventory
  • Conducts herself/himself in a professional manner at all times.
Job Qualifications:
  • Communication skills
  • Computer skills
  • Administrative skills
  • Understanding of general accounting principles
  • Excellent organizational skills
  • Positive attitude
  • Clear telephone and personal manner
  • Interest in publishing, books and art
  • Assertive, yet not abrasive. Engendering confidence. 

Job Requirements:

  • Post secondary training in bookkeeping and/or previous office experience required.
  • Self starter able to work with minimal supervision
  • Heart for publishing and creative work

...

Overdue
2022-05-02 - 2022-05-16

Bindery and General Help

Bindery operator

Bindery Operator

Job Summary: Operate bindery equipment to process finished printed products.. Includes handwork and parcel shipping. 20-30 hours / wk

Production Responsibilities:

Machine set up and operation:

  • Set up and fine tuning of equipment to insure quality and efficiency
  • Inspect working parts and be able to recognize those that need replacement
  • Constantly monitor quality of finished product
  • Be responsible for general maintenance and lubrication of machines

Assist with housekeeping and other general help

Performs job in a manner that protects the health and safety of all employees.

Maintain production charts and records

Job Qualifications:

  • Mechanical skills
  • Communication skills
  • Computer skills
  • Administration skills

Job Requirements/Qualifications:

  • General bindery experience preferred
  • High attention to detail and a craftsman attitude
  • Manual dexterity for hand work
  • General mechanical understanding.
  • Ability to cooperate and communicate with co-workers and supervisors
  • Update computerized project records
  • Frequent turning, bending, lifting, and standing
...

Overdue
2022-04-25 - 2022-05-13

Customer Care / Marketing Assistant

Customer Service / Marketing Assistant

Customer Service / Marketing Assistant

Job Summary: Position includes front-desk, inquiry follow-up, and assistance with project management, and bookstore operations. This can also be a 20-30hr commitment.  

Responsibilities:

As the front-desk person:

  • Greets clients and answers the phone in a polite and pleasant manner
  • Answers queries or directs them to the appropriate staff member
  • Ensures that the reception area and meeting room are kept clean and orderly
  • Provides general office assistance including phone, mail, ticket and email support
  • Assists clients with book sales and other small orders
  • Provides excellent customer service and support
  • Calls clients on job completion to coordinate delivery.
  • Ensures invoices are ready before client arrives to pickup up job or job is shipped.
  • Does follow-up calls to clients to ensure quality and customer service goals are met and exceeded. 
  • Assists with Interact/Visa/Mastercard transactions
  • Other duties as required to keep a neat and active first entry experience for our clients and support for the rest of the team.

As a sales assistant,

  • Assists with arranging and confirming appointments.
  • Provides simple estimates
  • Communicates complex estimates
  • Assists with correspondence and followup communication.
  • Monitors orders and information requests and communicates with clients or staff as required. (Is that estimate out yet).
  • Assists with book marketing
  • Maintains client and prospect lists
  • Assists with planning and implementation of marketing and sales plans

As the support person

  • Keeps track of book inventory
  • Does corrections in Word and Publisher and is the main person on MicroSoft programs.
  • Compiles any needed reports
  • Assists with incoming and outgoing correspondence
  • Maintains an organized filing system
  • Attends and records minutes for staff meetings
  • Distributes minutes of staff meetings
  • Assists in research
  • Assists with calendar and appointments
  • Orders office supplies

Conducts herself/himself in a professional manner at all times.

Job Qualifications:

  • Communication skills
  • Computer skills
  • Administration skills
  • Excellent organizational skills
  • Clear telephone and personal manner
  • Positive attitude
  • Proofreading and English skills
  • Interest in publishing, books and art
  • Assertive, yet not abrasive. Engendering confidence. 
Job Requirements:
  • Proserve or other sales or customer service training
  • Post secondary training in marketing, general office procedures and/or previous office experience preferred.
  • Self starter able to work with minimal supervision
  • Excellent written and oral English skills
...

Overdue
2022-04-25 - 2022-05-13